Bid Coordinator

Preconstruction & Estimating

Manages the logistics of getting a bid out the door on time, a realistic first job for someone interested in estimating who isn't ready to price a project yet.

What is a Bid Coordinator?

A Bid Coordinator manages the administrative and logistical side of the bidding process, tracking invitations to bid, distributing drawings and addenda to subcontractors, organizing incoming subcontractor quotes, and making sure a complete, compliant bid package gets submitted before the deadline. It's a genuinely useful entry point into preconstruction: the role doesn't require pricing a job yet, but it puts someone in the middle of the estimating process early enough to learn how bids actually come together before moving into estimating itself.

What they do

• Track incoming invitations to bid and maintain the bid calendar
• Distribute drawings, specifications, and addenda to subcontractors and suppliers
• Organize and log incoming subcontractor quotes for the estimating team
• Assist with bid leveling, comparing subcontractor quotes on an apples-to-apples basis
• Assemble and submit the final bid package before the deadline
• Maintain a database of subcontractor and supplier contacts and pricing history

A typical day

• 7:30 AMReview the bid calendar and confirm which submissions are due this week
• 9:00 AMDistribute a bid addendum to the subcontractor list and confirm receipt
• 11:00 AMLog incoming subcontractor quotes and flag any scope gaps for the estimator
• 1:30 PMAssist the estimator with bid leveling ahead of an afternoon deadline
• 3:30 PMAssemble and submit the final bid package before the cutoff

Skills

Software

Education

Required:

High school diploma or equivalent; no license is legally required for this role

Preferred:

Associate's or bachelor's degree in construction management or business

Helpful:

An internship or prior office experience in a construction or estimating environment

Not necessary:

A construction-specific degree; this is a realistic entry point for someone without prior construction experience who's organized and detail-oriented

Career progression

1. 1.Bid Coordinator
2. 2.Junior Estimator
3. 3.Estimator
4. 4.Senior Estimator or Preconstruction Manager

Who hires for this role